Mason Youth Organization
By-Laws
As Amended
September 13, 2006
Table of Contents
Article VII ORGANIZATIONAL STRUCTURE
Article VIII BOARD OF DIRECTORS
Article X BOARD OF COMMISSIONERS
|
Date Amended |
Board of Directors |
Changes |
|
08/31/04 |
President Jay Tepe Vice President vacant Secretary Jim Erjavec Treasurer Mischele Hagood Major League Doug Hazen Minor League Matt Suter Tee Ball Rick Welage Fast Pitch Jay Sullivan Slow Pitch Sherri Allen |
Re-wrote MYO By-Laws and adopted new By-Laws by a 2/3 majority vote during special MYO meeting held Tue 8/31/04. |
|
10/07/04 |
President Rick Welage Vice President Mike Mumma Secretary Jim Erjavec Treasurer Mischele Hagood Rules Mike Miller Major League vacant Minor League Matt Suter Tee Ball Steve Baumgardner Softball Sherri Allen |
· Article I Section 2 added color seal (logo). · Article IV Section 2 changed so that regular meetings are open to the public. · Article IX Section 2 added item r regarding registration. · Article IX Section 3i added voice mail. · Article X Section 3a grammatical correction. · Article X Section 3k added voice mail. · Article X Section 4b and Section 7b grammatical correction. · Article XI Section 7k punctuation correction. · Article XI Section 7l added Vice President to e.g. |
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11/04/04 |
President Rick Welage Vice President Mike Mumma Secretary Jim Erjavec Treasurer Mischele Hagood Rules Mike Miller Major League Scott DeCarlo Minor League Matt Suter Tee Ball Steve Baumgardner Softball Sherri Allen |
· Article XI Section 2 added Coordinator background check. · Added Article XV Privacy Statement. |
|
08/18/05 |
President Rick Welage Vice President Mike Mumma Secretary Jim Erjavec Treasurer Mischele Hagood Rules Mike Miller Major League Scott DeCarlo Minor League Matt Suter Tee Ball Steve Baumgardner Softball Sherri Allen |
· Article III Section 2 added section 2 regarding player eligibility. · Article VI updated Order of Business. ·
Article IX Section 3d added · Article XI Section 10b added Coordinators and successful background check within 3 years. · Article XI Section 10d added all coaches required to be certified and an active member within NYSCA. |
|
09/13/06 |
President Mike Mumma Vice President Scott DeCarloa Secretary Amy Behrman Treasurer Mischele Hagood Rules Mike Marotta Major League Bill Stites Minor League Tom McCormick Tee Ball Steve Baumgardner Softball Sherri Allen |
· Article VII added Field Scheduler Coordinator to diagram · Article IX Section 2 removed item from VP responsibility list regarding field scheduling tasks · Article XI Section 5 added h. Field Scheduler Coordinator position · Article XI added Section 13 for Field Scheduler Coordinator with job responsibilities including field scheduling tasks formerly under VP responsibilities |
1. The name of the organization shall be Mason Youth Organization and referred to in abbreviated form as MYO.
2. The organization shall have a seal (or logo) which can be any of the following:
1. The
purpose of the organization shall be to develop, organize, and promote amateur
baseball and softball activities for the youth of
1. Membership in this organization shall be open to all individuals in sympathy with its purpose.
2. To
be eligible to participate as a player in MYO, the individual must live within
the boundary of the
1. Regular meetings of the Board of Directors and Coordinators shall be held on the first Thursday of each month.
2. Regular meetings shall be open to the public.
3. The presence of not less than two-thirds of the Board of Directors (2/3 times 9 equals 6) shall constitute a quorum and shall be necessary to conduct the business of this organization.
4. Special meetings may be called by the President with 72 hours notice by email to the Board of Directors and Coordinators.
1. At all meetings, except for election of the Board of Directors, all votes shall be by voice. For election of the Board of Directors, ballots shall be provided and there shall not appear any place on such ballot that might tend to indicate the person who cast such ballot.
2. At any regular or special meeting, if a majority so requires, any question may be voted upon in the manner and style provided for election of the Board of Directors. At all votes by ballot the chairman of such meeting shall, prior to the commencement of balloting, appoint a committee of three who shall act as Inspectors of Election and who shall, at the conclusion of such balloting, certify to the Chairman the results and be responsible for ensuring that the results are officially recorded and accurately represented in the minutes of that meeting.
3. No inspector of election shall be a candidate for office or shall be personally interested in the question voted upon.
4. Only the Board of Directors is eligible to vote on items requiring a vote to be taken. The only exception to this is the election of the Board of Directors. In addition to the outgoing Board of Directors voting at the election of the incoming Board of Directors, the general membership (Coordinators included) is eligible to vote if they have attended 50% or more of the regular meetings of the Board of Directors and Coordinators during the past year.
5. The President will only vote on items requiring a vote to be taken when it is necessary to break a tie result. The exceptions to this are any votes requiring a 2/3 majority, the election of the Board of Directors, and the appointment of Coordinators. Under these exceptions, the President will have a single vote of equal weight to the vote of each director of the Board of Directors.
1. Roll Call
2. Approval of the Minutes of the preceding meeting
3. Old and Unfinished Business
4. New Business
5. Reports of Board of Directors
6. Reports of Coordinators
7. Recognition of Guests
8. Adjournment
Article VII ORGANIZATIONAL STRUCTURE
Article VIII BOARD OF DIRECTORS
1. The business of this organization shall be managed by a Board of Directors consisting of 9 members.
2. The Board of Directors shall serve for a term of 1 year.
3. The Board of Directors to be chosen for the ensuing year shall be elected at the September regular meeting of the Board of Directors and Coordinators.
4. Board of Director Candidates must be nominated at the September regular meeting and receive a majority of votes from those present who are eligible to vote in order to be elected (no proxies).
5. The Board of Directors shall have the control and management of the affairs and business of this organization and has the right to take any action deemed to be in the best interest of the organization.
6. The Board of Directors may make such rules and regulations covering its meetings as it may in its discretion determine necessary.
7. Vacancies in the Board of Directors shall be filled by a vote of the majority of the remaining members of the Board of Directors for the balance of the year.
8. The President of the organization by virtue of his office shall be Chairman of the Board of Directors.
9. A director may be removed when sufficient cause exists for such removal. The Board of Directors may entertain charges against any director. A director may be represented by counsel upon any removal hearing. The Board of Directors shall adopt such rules for this hearing as it may in its discretion consider necessary for the best interests of the organization. Not less than two-thirds majority of the Board of Directors (2/3 times 9 equals 6) shall be required to remove a director from the Board of Directors.
10. The Board of Directors is comprised of the:
a. Executive Board and
b. Board of Commissioners
11. A director must successfully pass a background check in order to retain their elected position on the Board of Directors.
12. Each director of the Board of Directors shall have one vote and such voting may not be done by proxy.
1. The Executive Board are the elected trustees of the Board of Directors and consist of:
a. President
b. Vice President
c. Secretary
d. Treasurer
2. The President has the following responsibilities:
a. Chairman of the Board of Directors.
b. Authority as may be reasonably construed as belonging to the chief executive of any organization.